This research shows that US companies spend more than $ 120 million annually on printed forms. These and other disturbing facts about paper usage are reasons to make paperless a part of the American dream.
Most businesses want to reduce, if not eliminate, paper use in their workplaces. Modern technologies are driving them to adopt paperless office software solutions. These software solutions streamline business processes, reduce clutter and bring down operating costs. They also significantly increase employee productivity.
It may seem difficult for some departments to go completely paperless. However, creating a “paper-light” office can make a company more attractive for the above perks.
Paperless Office Solutions are Not Equal
We advocate the adoption of digital workplace apps, but it is important to recognize that not all paperless office solutions can be adopted equally.
It is important to choose options that will give your company a competitive edge, and improve the bottom line. They must also be future-proof to ensure they are ready for the next generation digitally-driven workers.
A pdf editor would be a great example.
The PDF editor software allows you to edit, create, and share files electronically without printing. These software streamline business processes and improve employee productivity while reducing printing costs.
The Essential Features of a Paperless Office Solution
What should you look out for when choosing the right paper-free software solution for your company’s needs?
- Collaboration Capabilities
Gallup shows that 30% of employees work remotely while 50% work in a hybrid environment, while 20% work on-site. These working arrangements will not be successful if companies do not adopt office software that supports collaboration.
Online software pdf modifier facilitates teamwork among remote workers, in-house workers and managers. It allows them to view, fill and edit pdf files with ease.
One of the most notable features of Lumin PDF is circles. This tool is designed to facilitate collaboration. It allows company managers to create a shared area and invite specific people to edit the document. Companies can create streamlined workflows that are faster with these tools.
To improve communication, coworkers can also use in-app chats as a collaboration tool. They enable users to tag team members and leave important notes for them.
- Cross-platform Accessibility and Remote Accessibility
It is vital to invest in remote access solutions as more people work from home. Users should have access to the app, regardless of whether they are home or away on vacation.
A remote application that allows you to edit pdf documents lets you sign documents digitally without being physically present. They don’t have to be present in the office to sign, split, merge or amend documents.
It is also crucial that the software works with all devices.
It is important for business owners to prioritize paperless software that can be used by their team on multiple platforms. As an example, PDF software with cross-platform capabilities can be used to convert pdf to editable pdf on a variety of devices and operating systems.
- Conversion
Many office tasks can be saved in multiple file types. Excel, Word and PDF are the most popular formats.
It is important to consider the file conversion capabilities of a digital office solution when selecting a digital workplace solution.
A pdf converter will convert your Word, Excel and Powerpoint documents to portable document format. You can also convert images to PDF files.
What do users get from this feature?
Users will be able share files easily, for starters. A PDF file format allows for the combination of multiple file types unlike other document types. Texts, images, and spreadsheets can all be combined in one document, while all data is preserved as it was originally.
- Security Controls
It is essential that users are certain that their personal information will not be disclosed to anyone. Companies will not settle for less than the best data protection. This makes security a major concern when choosing a paperless software program for your office.
Premium security protocols should be included in a digital office solution.
For example, Lumin PDF offers multi-layer encryption capabilities to ensure the security of your data. It has strong security controls, such as role-based access and transport layer security, firewall protections, link-sharing policies and continuous system audits.
No matter what paperless office solution, ensure that the developers regularly provide the most recent patches and that employees are trained on safety procedures.
- Analytics
Data analytics is a key part of business operations. It leads to better performance, a more efficient workplace, and a higher bottom line. These tools are a great way to gain insight into company processes and help entrepreneurs make informed decisions.
Paperless solutions can provide insights to your team, such as employee productivity and how they interact using documents and software features. This information can be used to improve performance, reduce costs and eliminate bottlenecks.
- Third-Party Integrations
Businesses can enjoy additional features by integrating their digital office solution with third-party service provider. This is a great way to save money on enterprise software.
The paperless options such as those that can edit pdf pages should seamlessly integrate with cloud storage, backup services, email service, browsers, or other software. It is a great way for users to enjoy the application, save time, and enhance their experience.
Get Paperless with LuminPDF
Lumin PDF allows you to create, share and edit pdf text online. It is compatible with multiple operating systems and offers greater flexibility through mobile apps and desktop options.
It is a powerful pdf editor that allows users to annotate text, sign digitally documents, fill out forms, split and merge text, as well as reorder pages. This is the ideal paperless office solution to create a collaborative, cost-efficient environment for your business.
