The Covid-19 pandemic provided the concept of working remotely in general. In the span of a few hours, software developers and IT engineers from all over the world took to the forefront to develop the continuity of business plans (BCP). The only option for businesses was the wizards of their organizations to keep up their operations. Most companies have their IT department that they be able to rely on during emergency situations, however the use of collaboration tools and platforms creates the groundwork for creating seamless virtual communication between remote teams.
In the blog we intend to share the benefits of platforms and tools for collaboration to increase efficiency, engagement of employees, and security of information among remote teams.
What tools for collaboration are there to collaborate with remote groups?
Collaboration tools are a type of software that allow an efficient interaction between employees to finish tasks and projects quickly. Collaboration platforms are, however permit sharing of documents, files and other documents online. These collaboration platforms may include instant messaging video conferences as well as document management systems. tasks management, and cloud storage. These tools and platforms help reduce time, effort and money when it comes to overseeing remote team members. Without these platforms for collaboration, the time allotted for work coordination, deliverables, and time could be tossed away.
Understanding the four major types of tools, namely, collaboration, communication, administration and security is crucial in determining the I.T. infrastructure to be created in order to accommodate remote groups.
Video conferencing and tools for communication
When it comes to communications the most current method for communication is video conferencing. Tools like Google Meet, Zoom, and Microsoft Teams are among the most commonly used tools by corporations.
Google meet has been growing in popularity in recent months because it’s easy to join google meet with a unique generated URL using an Gmail account. Google meet helps in communication with its tools such as a whiteboard, and a comment section. Another video conferencing software can be Microsoft Teams. Anyone who has a corporate or personal email address can join Microsoft Teams 365 commercial subscription and enjoy no cost access to.
Zoom offers an interesting feature that lets you view the gallery of the members that have joined. Zoom has more than 90k users ratings on Google play and more than 300k review from the App store, demonstrating its popularity in comparison to other apps.
Document creation and data
Its Google Suite consisting of Docs and sheets stored on Google drive is a fantastic collaboration platform that allows you to work in sync and keeping information. With 15GB of no-cost cloud storage, customizable sharing settings, access control to shared files and the option of working with spreadsheets offline. This drive is ideal for saving documents. IT professionals suggest saving documents to Google drive, instead of laptops C, D, or E drives.
Zoho is an excellent tool to keep track of information. It permits merging documents through forms that are submitted in customized templates or conditional merging. You can also use it for sending out invitation letters or payslips as well as signature collections.
Tools for monitoring and maintenance
Since the use of collaboration and collaborative platforms online is commonly used to collaborate with remote teams, it is essential for organizations and companies to track the remote workers. Monitoring tools are an excellent method to track the work of employees and time spent on the tasks assigned to them. Certain tools provide features such as time monitoring and attendance, locations of employees movement, progress reports. The time management sheet, activity logs and timesheets are used to track the work of employees in specific tasks during the day.
Because the model of working remotely is one of risk management kind, some companies would prefer to monitor their operations to ensure security. To confirm the authenticity of employees, it’s ideal to conduct the two-step verification process by creating login information verification with an app-generated code. The multi-factor authentication authenticator code is an excellent method of ensuring the confidentiality of. Zoho is a fantastic web-based tool for business for storing personal information and professional data.
Another benefit of monitors is it can help to track the efficiency of your employees. A study found that most employees exhibited certain times during the workday as the most productive times.
Security and administrative tools
The way in which managers evaluate each employee’s work has changed the structure of management’s evaluation procedures and also post-2020. The managers could no longer control the hours of work time of employees by watching them at work, however they had to use tools to gain an understanding of the work.
With the advancements in remote monitoring technology it is possible to view employees’ idle and active time on web pages as well. Certain tools allow clicking images of employees while they’re seated at their laptops. Certain tools also assist to generate accurate bills for meetings that are held with clients. It tracks the exact amount of time that a representative has with clients, and also.
To protect the privacy of personnel, it’s recommended to inform them that they are being monitored to prevent the occurrence of legal problems. This is generally considered to be an acceptable management practice. A study conducted in June by Gartner found the fact that 26% of HR managers utilized monitoring tools to track their employees following the coronavirus epidemic in the year 2020. Hubstaff, ActivTrak, and Teramind are all known for providing methods to track employees.
What are the ways Remunance can make it easier for you to get through the process for working from home?
Remunance is acknowledged as the Indian leading provider of international PEO and EOR services.
As an international PEO with a presence in India we have a team of dedicated IT professionals who will ease the process of communicating with remote employees by offering the most efficient collaborative tools as well as online platform. Our HR experts will ensure that employee engagement is improved through the use of video conferencing like Google Meets, Google Meetings, regularly scheduled webinars, and regularly updated Social media sites.
If you are looking to expand your reach into the Indian market, and to expand your market share as a SME or start-up business.
